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Service

AI Meeting Minutes & Transcription Automation

AI transcription is a service that uses speech recognition AI to accurately convert meeting and business discussion audio to text and automatically generate summaries.

40h+/month

Minutes Drafting Time Saved

95%+

Speech Recognition Accuracy

3 min

Summary Generation Time

AI transcription is a service that uses speech recognition AI to convert meeting and negotiation audio into highly accurate text and automatically generate summaries.

Free Consultation See Capabilities

Challenges

Facing These Challenges?

Solve the challenges many companies face with meeting minutes and documentation using AI.

Meeting Minutes Take Too Long

30 minutes to an hour per meeting. Meeting minute creation is cutting into core work time.

Gaps and Omissions in Records

Missed comments and memory-dependent records mean important decisions aren't accurately documented.

Delayed Sharing of Meeting Content

Not shared until the next day or later. Timely information dissemination is not happening.

Past Decisions Can't Be Found

Meeting minutes get buried and can't be searched. Knowledge isn't being accumulated or utilized.

What AI Can Do

Leveraging the latest AI technology to revolutionize meeting recording, sharing, and utilization.

Real-time Transcription

Audio is converted to text in real-time during meetings. Speaker identification is also performed automatically.

Automated Summary Generation

AI extracts key points and creates summaries. Instantly understand meeting conclusions and decisions.

Task & Action Item Extraction

Decisions and assignees are automatically extracted. Next steps become clear, preventing execution gaps.

Multi-language Support

Real-time translation for meetings in Japanese, English, Chinese, and Korean. Accurately record global team meetings.

Search & Knowledge Management

Cross-search past meeting content. Accumulate and leverage organizational knowledge.

Services

Service Overview

Three service plans tailored to your company's size and requirements.

SaaS Tool Selection & Implementation Support

Selection and initial setup of the optimal tool. A quick-start implementation plan.

Requirements Assessment
Tool Comparison & Selection
Initial Setup & Customization
Operations Training

Custom System Development

Internal system integration and custom requirements. We build a proprietary AI meeting minutes system for your organization.

Requirements Definition & Design
API Integration Development
Custom Model Tuning
Security Design

Adoption & Improvement Support

Usage promotion, accuracy improvement, workflow optimization. We support you through post-implementation adoption.

Usage Monitoring
Accuracy Tuning
Workflow Improvement
Internal Promotion Support

Technology

Supported Tools & Technologies

Compatible with major AI speech recognition and NLP technologies. We select the best technology for your needs.

Whisper

OpenAI's High-accuracy Speech Recognition

Google Speech

Google Speech-to-Text

Azure Speech

Azure Speech Services

Amazon Transcribe

AWS Speech Recognition Service

Claude / GPT

Summarization & Structuring AI

Process

Implementation Process

Start in as little as 1-2 weeks. Phased deployment ensures reliable adoption.

Current Analysis & Tool Selection

1-2 weeks

Interview about meeting frequency, format, and challenges to propose optimal tools and configuration.

Available OnlineFree Consultation

Environment Setup & Test Run

2-3 weeks

Initial system configuration and customization, then begin test operation for select meetings.

Initial SetupDictionary Registration

Company-Wide Deployment & Training

2-4 weeks

Deploy across all departments and provide operation training. Promote user adoption.

Operation TrainingManual Provided

Adoption Support & Continuous Improvement

Ongoing

Continuous monitoring and accuracy improvement. Support workflow optimization.

Accuracy ImprovementMonthly Report

Pricing

Pricing Plans

Plans tailored to your company's size and requirements. Start with a free consultation.

SaaS Implementation Support

From ¥300,000

Tool selection, initial setup, and training support.

Optimal Tool Selection
Initial Setup & Customization
Operations Training
1-month Support

Recommended

Custom Development

From ¥2,000,000

Custom system development and integration with existing systems.

Requirements Definition & Design
Custom System Development
Existing System Integration
Security Design
3-month Support

Monthly Operations Support

From ¥50,000/mo

Ongoing accuracy improvement, tool management, and adoption promotion.

Accuracy Tuning
Tool Management & Updates
Adoption Promotion Initiatives
Monthly Reports

Results

Implementation Results

AI minutes automation dramatically improves meeting productivity.

Before

1 hour/meeting for minutes

After

Auto-generated in 3 minutes

Before

Shared next day

After

Auto-shared immediately after meeting

Before

Past decisions can't be found

After

Instant keyword search

FAQ

Answers to frequently asked questions about AI minutes and transcription automation. Feel free to contact us with any other questions.

QWhich meeting tools are supported?

AWe support major web conferencing tools including Zoom, Microsoft Teams, Google Meet, and Webex. We also support microphone integration for in-person meetings.

QHow accurate is the speech recognition?

AUsing the latest AI speech recognition technology, we achieve over 95% accuracy for typical business meetings. Accuracy can be further improved through custom terminology dictionaries.

QCan it handle specialized and industry-specific terminology?

AYes, our custom dictionary feature allows you to register industry-specific and company-specific terminology. We incorporate your terminology list during implementation to enhance recognition accuracy.

QCan it be used for offline (in-person) meetings?

AYes, transcription and meeting minutes generation for in-person meetings is possible using conference room microphone devices or smartphone apps.

QIs security handled properly? (Audio data handling)

AAudio data is processed with encryption, and automatic deletion after processing can be configured. We also support on-premises deployment, ensuring secure use even for highly confidential meetings.

QHow long does implementation take?

ASaaS tool implementation can be done in as little as 1-2 weeks, while custom system development takes approximately 2-3 months. Phased implementation is also available—feel free to contact us.

QCan it match our existing meeting minutes format?

AYes, output templates matching your existing format can be configured. Output formats (Word, PDF, Notion, Slack integration, etc.) are also flexibly supported.

QWhat is the cost-effectiveness?

AFor companies with 20 meetings per month, meeting minutes creation time alone can be reduced by over 40 hours monthly. In labor cost terms, this translates to savings of hundreds of thousands of yen per month, with most clients seeing ROI within 3 months.

For additional questions or to discuss the best implementation plan, please contact us.

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